How to Land Great Podcast Guests (Email Scripts)

Share on facebook
Share on twitter
Share on linkedin

Starting a podcast is a powerful, high-investment way to grow your network and build your network in a specific niche. Plus, if you enjoy talking to interesting people, it’s a great way to have fun while working. It’s one of the ways I encourage people to get started on building out their personal brand. I’ve run a few podcasts myself and still can turn to many of the guests I’ve talked to for resources today.

(If you don’t enjoy talking to people or the work involved in starting a podcast, for the love of God, please don’t start one. The world has enough bad podcasts already. Go write more.)

Here’s a good article on all the tools you need to get started.

See also: How to Land an Interview on a Podcast

Once you have a decent microphone, an app for recording the interview, and an account to upload the podcast to and distribute it, you just need one more thing: guests.

Choosing Great Podcast Guests

Great podcast guests can speak to a specific question or topic your audience is interested in and have their own niche audiences that they can promote your podcast to. The ideal guest hits both of these and is excited about the opportunity to promote your interview/conversation.

This does not mean that the best guest is the one with the biggest profile. High-profile guests have high opportunity cost, take months to book (if you can get them at all), and often are too busy or too saturated to promote your podcast widely. It’s better for you to get these people to feature you down the road rather than focus on landing them now.

Instead, you want to start with guests with high believability and small, but devoted, niche audiences, and grow from there. As you feature these guests and they promote your interviews to their own audiences, you can use the increased listenership to pitch higher profile guests.

(My best-performing interviews when I ran Doers were with Ed Latimore, a boxer with a then-small-but-growing Twitter audience and with Ali Al-Shamsi, a businessman with a devoted following on Quora.)

What is a Believable Guest?

A good tool for testing whether or not a guest can speak to your subject matter is Ray Dalio’s believability test from Principles, page 371:

The most believable opinions are those of people who 1) have repeatedly and successfully accomplished the thing in question, and 2) have demonstrated that they can logically explain the cause-effect relationships behind their conclusions.

When making a list of prospective guests for your podcast, ask yourself if they’ve accomplished the thing you want to ask them about and have demonstrated that they can explain the relationships behind their conclusions. Find previous interviews they’ve done, articles they’ve written, or talks they’ve given to back up your belief in their believability. This research will also help you when you reach out to them to invite them on your show. Here’s my guide to researching people on major platforms before reaching out to them.

Believable guests matter. Take the time to interview people who know what they are talking about.

How Big Should Their Following Be?

A great guest doesn’t have to have a huge following. You won’t be able to land most people with huge followings at first, anyway. Instead, focus on the niche and the devotion of the following first.

Quality guests should have a direct way of communicating with their following. This means they either have a strong following on Twitter, Quora, Medium, or some other platform and/or they have an easy-to-find email list signup on their website.

Just because somebody has a lot of followers on Twitter or Quora doesn’t mean that they have a quality following, though. Look to see how strong engagement is with their posts and if those engagements are real, quality replies and RTs (on twitter), or just bots.

You want it so that when they share your interview with them, people actually click and listen, not just favorite it automatically or ignore it.

“But what if there’s somebody who is really believable but doesn’t really have a following?”

These people are fine to interview but don’t make them the focus of your show. If every interview is with an obscure expert while you yourself are still relatively obscure, nobody listens to the show. Tim Ferriss can interview once-obscure experts like Jocko Willink because he’s freaking Tim Ferriss. He pretty much invented the entire field of podcasting.

You are not Tim Ferriss when you get started. Do not try to be him.

Organizing Your Outreach

I’ve heard that most podcasts stop after six episodes. I can’t find a citation for that claim but it sounds right to me. Launching a podcast is a lot of work. Doing it every week (or month, or every other week) is even more work.

You don’t want to triumphantly launch a podcast and then scramble to put together more interviews. Scheduling outreach takes time. Doing the interviews takes time. Getting people on the show takes time.

Start with a handful of your interviews already completed and upload those at launch. Do this by having a systematic approach to your podcast outreach.

Keep track of the contact info of prospective guests, what their affiliation is, and sources you can cite as to why you want to have them on. Sources are previous interviews, articles, books, or any other resource that lets you show them that you know something about them and aren’t just blasting out the same invite to every person.

Find email addresses with Google,, or FindThatLead.

Email Scripts to Send Great Guests

Once you have your guests targeted and an idea of why you want to have them on, you want to send them an email. Your email should show them you know who they are, you want to respect their time, and should give them reason to want to be on your show.

One of the biggest questions I get from people starting podcasts (or blogs) is this:

How can I persuade somebody to come on my podcast if I am just getting started?

The answer depends on whom you’re pitching.

If you’re pitching a high profile person, you probably won’t convince them to come on your podcast yet.

If you’re pitching a lower profile person, you can get them on your podcast by showing them that you have a specific reason to have them on and by flipping the script.


How to Flip the Script on Listenership Numbers

Don’t mislead guests. Don’t tell them you have a bigger listenership than you do. Don’t make them think that going on your show will result in a ton of traffic that won’t actually generate.

Instead, be transparent and honest with them. Let them know you’re just starting out. And let them know that you plan on doing the podcast for at least some time and you would be honored to have them as an inaugural guest.

Some guests will still say no. These people would have said no anyway, though. Some will say yes and take up being on your podcast as an opportunity to add to their portfolio and to help get an interesting project off the ground.

Scripts to Get Great Guests

I have a podcast guest script in my 12 Done-For-You Email Scripts, but in addition to that one, you could use this one for flipping the script:

Hi [name],

My name is [your name] and I am the host of [your podcast name], a podcast about [something relevant to their specific niche]. I’d like to invite you to join our show. I found you on [platform, media, other podcast].

Our target audience would be interested in your work with [very specific, cited example of why they are relevant to your show. If they are a cryptographer and you run a crypto podcast, for example, show that you’ve done some research on their cryptography work. Do not pick the most recent example you can find. Give them reason to believe you actually know more about them].

We’re just launching the podcast and, so our listenership is still growing. I’d like to have you on as an early guest, though, because I want to lead with quality guests early in the show instead of just bringing on the easiest-to-get people. I know you’re very busy, so I’d understand if you had to decline.

Would this interest you? Interviews are typically [x] minutes long and are conducted via [Skype, Zoom, phone, etc.].

Thank you,

[Your name]

Tweak this to your own writing voice as you see fit. Notice that it doesn’t end with “let me know,” or some other fluffy, non-question ask. There’s a very specific ask for a very specific amount of their time. They can reply “yeah, sure,” or they can reply, “no thanks” while walking through the airport on their phone.

Once they reply that they are interested, send them this follow up if they don’t give you times for scheduling:

Hi [name],

Great! We’re looking forward to having you on.

Let me know which of these following times you are available:

[Date 1] at [Time 1] to [Time 2]

[Date 2] at [Time 3] to [Time 4]

[Date 3] at [Time 5] to [Time 6]

Alternatively, if none of those work, I can make time on [Alternate Date] in the [time of day].

As I noted before, interviews are completed via [Skype, Zoom, etc.] and last [xminutes. Please choose a time where you’d be available to take the interview on your computer.


[Your name]

You give them a specific set of times to choose from because it is easier for people to query their minds or calendars for specific times than to think generally, “am I free Tuesday?” You may feel like you’re being polite letting them choose a time but it actually creates more work for them.

After a guest records an interview with them, send them a follow up. Mention at the end of the interview that you’ll do so and you’ll ask them for referrals.

Hi [name],

Thanks again for joining me on our show. I loved what you said about [specific point the guest made].

Our episode should be live [date range]. I’ll send you an email when it goes live so that you can listen.

Like I said at the end of the call, I’m always looking for new podcast guests. Do you know two people who [specific qualifications that make it easy for the guest to know exactly to whom to introduce you]?

If so, I can send you an email you can forward to them about the show.

Thank you!

[your name]

The important point about referral emails is that you make it ridiculously easy for them to know who to refer. Don’t say, “if you know anybody else who I should interview, let me know!” No! That doesn’t tell them anything about the kind of person who should be on your show. It puts a ton of work on them. Don’t do that to your guests.

If you’re going to do a podcast, do it right. Front-loading this kind of research and outreach will make maintaining the podcast considerably easier on you.

Join my email list to get direct access to my newest tools and projects to help you in your career.

I won't spam you. When I send you an email, I promise it will be worth it.